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Lease data drives rent, renewals, reporting and big business decisions, so it has to be right. A global real estate services firm had no single place to manage lease requests. Business users sent them by email and spreadsheet, chased them manually and had no standard way to check the abstracted data. MXTechies built a Mendix Lease Request Management Platform with a clear approval workflow and a dedicated data integrity review before any lease data is trusted.
Lease request management brings lease requests, approvals and data checks into one system. In this project, the solution gives business users one place to submit, track and monitor lease requests. Each request moves through the required review and approval stages before lease data is abstracted. After abstraction, a Data Integrity Review checks the data for accuracy, completeness and consistency, so the organisation can rely on its lease records.
- Client
- A global real estate services firm
- Replaces
- Emails, spreadsheets and manual follow-ups
- Workflow
- Submission, review, approval, abstraction, Data Integrity Review
- Users
- Business users, reviewers, approvers and lease abstraction teams
- Platform
- Mendix
- Delivered by
- MXTechies, Mendix Certified Partner and Siemens Certified Partner
The challenge
Without a central system, lease requests relied on inboxes and spreadsheets:
- No single home: requests were submitted and tracked by email and spreadsheet.
- Limited visibility: users couldn’t easily see the status of their requests.
- Inconsistent processing: requests were handled differently depending on who picked them up.
- Approval delays: approvals depended on manual follow-up.
- Data quality risk: there was no standard way to validate abstracted lease information, so errors could slip through.
The solution
MXTechies developed a centralised Lease Request Management Platform on Mendix. Business users submit and follow their requests through one interface.
A structured workflow sends each request through the required review and approval stages before abstraction begins. Once the lease is abstracted, a dedicated Data Integrity Review validates the result, catching gaps and inconsistencies before the data reaches downstream systems and reports.
Key features
01Single request interface
- For the team
- Users submit, track and monitor lease requests in one place.
02Structured workflow
- For the team
- Requests follow the same review and approval path every time.
03Approval stages
- For the team
- Required sign-offs happen before abstraction starts.
04Data Integrity Review
- For the team
- Abstracted data is checked for accuracy, completeness and consistency.
05Status tracking
- For the team
- Everyone sees where a request stands.
06Standardised processing
- For the team
- Consistent handling, regardless of who works the request.
How it works
- SubmitA business user raises a lease request in the platform.
- ReviewThe request is checked for completeness.
- ApproveThe required approvers sign off.
- AbstractThe lease abstraction team extracts the key lease data.
- ValidateThe Data Integrity Review confirms the data is accurate, complete and consistent.
- CloseThe validated lease data is ready to use, with the full history on record.
The same firm also uses Mendix for request intake automation and AI-powered email intake.
Outcomes
- Full transparency: every request is visible from submission to closure.
- Less manual effort: no more chasing approvals by email.
- Faster processing: a clear workflow keeps requests moving.
- High-quality lease data: every abstract passes a dedicated integrity review.
- Consistency across the organisation: one standard process for every lease request.
Why build this on Mendix
- Structured workflows: Mendix routes every request through the same review and approval steps.
- Data quality by design: checks like the Data Integrity Review are built into the flow.
- One platform, many apps: the same firm runs several Mendix apps side by side.
Who this is for
Real estate services firms, corporate real estate teams, lease administration providers and any organisation that manages a large lease portfolio and needs trustworthy lease data.
Frequently asked questions
What is lease request management software?
It is a system for submitting, approving and tracking lease-related requests in one place, instead of through email and spreadsheets.
What is lease abstraction?
It is the process of extracting key terms and data from a lease document, such as dates, rent and obligations, into a structured record.
What does the Data Integrity Review do?
It checks abstracted lease data for accuracy, completeness and consistency before the data is used.
Can users see the status of their requests?
Yes. Business users can track and monitor every request through a single interface.
Why approve requests before abstraction?
It makes sure only valid, complete requests reach the abstraction team, which saves effort and reduces errors.
About MXTechies
MXTechies is a Mendix Certified Partner and Siemens Certified Partner with delivery teams in India, the USA and the UAE. We build enterprise apps on Mendix, the low-code platform from Siemens, for manufacturing, banking, real estate and retail. See more of our case studies.
Last updated October 2026
Trust every lease record you hold.
Every lease request tracked. Every abstract double-checked.