One Secure Portal for CA Firm Empanelment, Built for Banks

Solution

Audit Empanelment Portal

Industry

Banking

Use case

Empanelment of CA firms for concurrent and stock audits

Users

CA firms (applicants) and bank audit / admin teams

Delivery model

Ready-to-deploy, configured to each bank's rules

Status

Ready to deploy

Empanelment still runs on inboxes and paper

Banks empanel Chartered Accountant firms every cycle for concurrent and stock audits. Yet many still collect applications by email, paper and other manual channels.

That makes review slow and leaves sensitive firm and partner data spread across inboxes and folders. The main problems:

• Scattered intake. Applications arrive through different channels in different formats, so nothing sits in one place.
• Slow, error-prone review. Teams spend days collating, checking and comparing firms by hand before they can shortlist.
• No like-for-like comparison. Without a standard application, firms can't be compared on the same criteria.
• Incomplete submissions. Missing documents and details trigger rounds of follow-up.
• Security and compliance risk. Partner details, registration numbers and firm documents are held outside any controlled, auditable system.
• Little visibility. Management has no real-time view of how many firms applied, for which audits, or where each application stands.

One place to apply, one dashboard to decide

The portal gives CA firms one secure place to register and apply, and gives the bank one dashboard to review, report and shortlist. It covers both concurrent and stock audit empanelment.

Once a firm submits, the bank's audit team takes over, ending in a shortlist.

What changed for the bank

The bank now runs CA firm empanelment from one secure portal, from first registration to a filtered shortlist report.

Nine features, all running in production

Every feature below is built, tested and running in production today. They're grouped by who uses them.

Sensitive firm data, out of inboxes

The portal moves sensitive firm and partner data out of inboxes and into one controlled system the bank governs.

• Verified identity: registration is tied to the firm's FRN, and every login is confirmed with an email OTP.
• Centralised, controlled data: all applications and documents sit in one secure repository instead of mail folders and shared drives.
• Role-based separation: applicant firms see only their own application; bank administrators work from a separate dashboard.
• Configurable controls: security settings can be tuned by administrators to match the bank's policies.
• Deployment to suit the bank: can be hosted in line with the bank's IT and data-residency requirements.

Built for lenders that empanel auditors every cycle

The portal fits any bank or regulated lender that empanels external audit firms on a recurring basis:

• Public and private sector banks
• Small finance banks, cooperative banks and regional rural banks
• NBFCs and other financial institutions that appoint concurrent, stock or branch auditors

Roles that benefit: Chief Audit Executive and inspection & audit department, internal audit and compliance teams, IT and information security, and the empanelment committee.

A configured deployment, not a development project

Because the portal is already built and proven in production, a new bank gets a configured deployment rather than a development project. That means lower risk, lower cost and a much faster go-live.

Four phases:

1. MapYour eligibility rules, form and report filters
2. ConfigureBranding and emails, security and hosting
3. TestUAT with your team, InfoSec review
4. Go liveOpen to CA firms, train admin users

Each phase tailors the existing product to your bank; no core features need to be built from scratch.

Frequently asked questions