MXTechies built QCP, an AI purchase order validation platform on Mendix. It reads every incoming FMCG purchase order, checks it against master data, corrects the errors, collects the customer's approval and pushes it into SAP automatically.
A leading FMCG manufacturer supplies quick-commerce and retail partners such as Blinkit, Zepto, Swiggy and Reliance Retail. Every day those partners send purchase orders, some through REST APIs and some as PDF documents attached to emails.
MXTechies built QCP (Quick Commerce Processing) on the Mendix low-code platform to take in both. API orders land directly, and OCR reads each emailed PDF into structured lines, so every PO enters the same pipeline however it was sent.
Partners build their POs from the manufacturer's product catalog and material master. New launches, packaging changes, SKU updates and price revisions keep those copies out of step, so partner POs often carry errors that have to be caught before invoicing.
Before QCP, a manual validation team spent 4–5 hours checking each purchase order against internal master datasets.
QCP now checks every line against the material master, stock master, OTR data and PIPO sequence, applying customer-specific SKU mapping as it goes.
Agentic AI validation logic corrects wrong EAN, MRP, case size and grammage values automatically, before the order moves on.
Switch between the order as the partner sent it and the version QCP sends to the customer for approval.
| Item | EAN | MRP | Case size | Grammage | Qty |
|---|---|---|---|---|---|
| Tomato ketchup | 8900000010011 | ₹145₹155₹145Outdated MRP | 12 | 950 g | 40 |
| Digestive biscuits | 890000001002189000000100288900000010021Check digit fails | ₹40 | 243624New pack size | 250 g | 120 |
| Masala oats | 8900000010035 | ₹199 | 12 | 500 g400 g500 gSKU changed | 60 |
| Instant noodles, 4-pack | 8900000010042 | ₹56 | 24 | 280 g | 200 |
5 discrepancies found in 3 of 4 lines 5 values corrected · ready for customer approval
Illustrative example. Items, codes and prices are sample data, not the client's.
QCP sends the validated purchase order back to the customer through an automated approval workflow, so the partner signs off on the corrected order before it is invoiced.
Illustrative status for the sample PO above.
Once the customer approves, QCP pushes the order into SAP ERP for invoicing automatically. A monitoring dashboard tracks the validation status of every PO along the way.
Faster validation cut the manual work and let more orders through.
POs that were previously dropped for lack of time are now processed automatically.
QCP processes large volumes of purchase orders simultaneously, so the company can scale operations across multiple quick-commerce partners.
The platform will keep evolving with more AI-driven capabilities.
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QCP (Quick Commerce Processing) is an AI-powered purchase order validation platform that MXTechies built on Mendix for a leading FMCG manufacturer. It automates PO ingestion, validation, correction, customer approval and SAP ERP integration.
Each PO is validated against the material master, stock master, OTR data and PIPO sequence, using customer-specific SKU mapping. AI-based validation logic then corrects wrong values such as EAN, MRP, case size and grammage automatically.
Yes. POs arrive either through REST APIs or as PDF documents by email. Data in PDF purchase orders is extracted with OCR using Azure AI Document Intelligence.
QCP connects to partner platforms through REST APIs, receives PDF purchase orders by email, validates against the company's master datasets, and pushes approved orders into SAP ERP for invoicing. It runs on Microsoft Azure.
Validation time per purchase order dropped from 4–5 hours of manual checking to under a minute, and manual validation effort fell by more than 85%.
The roadmap includes predictive PO correction, real-time master data synchronization with customers, a customer self-service portal, AI-based anomaly detection for order patterns, and expansion to more retail and distribution partners.
Talk to MXTechies about automating validation, correction and ERP handoff in your order-to-cash flow with AI on Mendix.