On this page
Winning new business in auto components means answering RFQs fast and pricing them right. A leading Indian automotive braking systems manufacturer was doing it through Excel files, manual uploads and a slow legacy app, with RFQ responses taking around 24–27 days. MXTechies built a Mendix RFQ application that connects every team, pulls data from Teamcenter and SAP, and automates the engineering and costing work behind each quote.
RFQ automation software manages a request for quotation from receipt to final quote in one connected workflow. In this project, the solution digitises the full RFQ-to-cost-sheet lifecycle in one Mendix app. Marketing, engineering, manufacturing, sourcing and costing teams work through configurable workflows with approvals and SLA tracking. The app generates requirement sheets, product definitions, PBOMs, feasibility and conversion costs, supplier costs and the final quotation package, with data flowing from Teamcenter PLM and SAP.
- Client
- A leading Indian automotive braking systems manufacturer
- Platform
- Mendix web app plus a Progressive Web App (PWA)
- Integrations
- Teamcenter PLM, SAP and an internal enterprise system
- Lead time before
- About 24–27 days per RFQ response
- Teams connected
- Marketing, engineering R&D, manufacturing engineering, sourcing, cost strategy, management review
- Delivered by
- MXTechies, Mendix Certified Partner and Siemens Certified Partner
The challenge
RFQs touched six functions, but the process holding them together was mostly spreadsheets:
- Excel everywhere: RFQ data, costs and versions lived in separate files, uploaded to a portal by hand.
- No end-to-end workflow: handoffs between teams depended on email and follow-up.
- No SLA tracking: nobody could see which step was late until the deadline was close.
- Slow legacy app: the existing application had performance problems.
- Weak reporting: limited dashboards made it hard to spot bottlenecks or track progress.
- Long lead times: responses took roughly 24–27 days, with a lot of manual effort and scattered data.
The solution
MXTechies delivered a centralised Mendix RFQ application, available on the web and as a Progressive Web App, that automates the whole RFQ-to-cost-sheet process. Configurable workflows move each RFQ through every team with role-based access, approvals, notifications and SLA tracking.
Integrations with Teamcenter PLM, SAP and an internal enterprise system mean engineering and cost data no longer needs to be typed in.
Key features
01Configurable workflows
- For the team
- Each RFQ moves through the right teams in the right order.
02SLA tracking and alerts
- For the team
- Late steps are visible and flagged early.
03Product Requirement and Definition Sheets
- For the team
- Generated automatically from RFQ inputs.
04Configuration-based PBOM
- For the team
- Engineering configuration drives the planning bill of materials.
05Feasibility and conversion costs
- For the team
- Manufacturing feasibility and conversion costs are calculated in the app.
06Supplier costing and commodity sourcing
- For the team
- Bought-out costs and sourcing are captured in one place.
07Version-controlled cost sheets
- For the team
- Every revision is tracked.
08Historical quote comparison
- For the team
- Past quotations are compared to price new ones consistently.
09Quotation package generation
- For the team
- The final package is assembled automatically.
10Real-time dashboards
- For the team
- Management sees status and bottlenecks across all RFQs.
How it works
- ReceiveMarketing logs the RFQ and customer requirements.
- DefineThe app generates the Product Requirement Sheet and Product Definition Sheet.
- EngineerEngineering configures the product, and the app builds the PBOM using Teamcenter data.
- Assess and costManufacturing feasibility, conversion costs, supplier costs and commodity sourcing are calculated.
- ReviewCost strategy and management review the version-controlled cost sheet and compare it with past quotes.
- QuoteThe app produces a consolidated quotation package, with every step tracked against its SLA.
Outcomes
- One RFQ system: data from six teams sits in one application instead of scattered spreadsheets.
- Less manual work: sheets, PBOMs and cost calculations are generated, not built by hand.
- Clear accountability: SLA tracking and dashboards show where every RFQ stands.
- Consistent pricing: version control and historical comparisons keep quotes aligned.
- Faster turnaround: the platform is built to cut the 24–27 day lead time by removing manual steps.
Explore more of our work for manufacturing companies.
Why build this on Mendix
- Engineering and ERP data together: Mendix integrates with Teamcenter PLM and SAP, so costing uses live product data.
- Cross-team workflows: six functions, approvals and SLAs run in one governed app.
- Web and PWA from one build: the same app works at a desk and on the move.
Who this is for
Automotive suppliers and discrete manufacturers that answer many RFQs, where engineering, manufacturing and costing teams all contribute to a quote.
It fits especially well if your RFQ data lives in Excel and your product data lives in Teamcenter and SAP.
Frequently asked questions
What is RFQ automation software?
It manages requests for quotation from receipt to final quote, moving each RFQ through engineering, costing and approvals automatically instead of through spreadsheets and email.
How long did RFQ responses take before?
Around 24–27 days, driven by spreadsheets, manual uploads and no structured workflow.
Does it connect to Teamcenter and SAP?
Yes. The app integrates with Teamcenter PLM, SAP and an internal enterprise system to exchange product and cost data.
Can people use it on the shop floor or on the move?
Yes. It runs as a web app and as a Progressive Web App, so users can work from different devices.
What does the app generate automatically?
Product Requirement Sheets, Product Definition Sheets, configuration-based PBOMs, cost calculations, version-controlled cost sheets and the final quotation package.
About MXTechies
MXTechies is a Mendix Certified Partner and Siemens Certified Partner with delivery teams in India, the USA and the UAE. We build enterprise apps on Mendix, the low-code platform from Siemens, for manufacturing, banking, real estate and retail. See more of our case studies.
Last updated October 2026
Still quoting from spreadsheets? Let’s change that.
From 24–27 days of spreadsheets to one connected RFQ flow.